During this time, while many are turning to video conferencing for telework, a few things can go grand, and others can go very wrong. Many people have experience video conferencing and participating in virtual calls in the office, and some are adjusting to working with this useful telecommunications tool at home. Whatever your circumstances may be, we have a few tips for you to practice for better video conferencing.
Before the video conferencing call starts, you want to make sure you’re in a distraction-free place and can create a neutral background to match. This can include visual and auditory distractions, like family members and TV at home, or coworkers and noisy office chatter at the office. Frame yourself as the focal point of the screen, so when you participate in the online meeting, everyone can pay attention to you and not whatever is going on behind you.
Boost Computer Performance
Make sure your computer can run your video conferencing software with ease by boosting performance where possible. Close any background apps you won’t be needing during your call, as this can use up too much power and memory. Check to see if your internet connectivity is stable. You may need to sit closer to your router or use an ethernet cord during your call.
Check “Do Not Disturb” or Privacy Precautions
If you’re presenting something over the video call and will be sharing your screen with others in the call, take some measures to protect your privacy and prevent disturbances. You can enable a Do Not Disturb mode to prevent private messages and alerts from popping up. Additionally, you can sign out of or close browsers with information you don’t want to share with your audience.
Act Like You’re Meeting In-Person
During the meeting, conduct yourself with manners and other etiquettes you would otherwise use in an in-person meeting. Behaviors include showing up on time, speaking with professionalism, wearing work-appropriate clothing, and refraining from checking other tabs or your phone while in the conference. If you are addressing others, try looking into your web camera rather than looking at the screen. This makes you, as the speaker, feel more engaging during your meeting.
Be Organized and Send Files Ahead of Schedule
If you are hosting the meeting or have topics you wish to bring up during the video conference, gather everything you need beforehand. Stay organized with the right notes, documents, and other items you need at the ready. Also, if there are items that need to be shared with others in the meeting, distribute these in advance in an email or over eFax. This way, others can review the information before joining the call, which can save everyone a lot of time and confusion.
Phone System Solutions from Delta Intellicom
Want to learn more about the ways we can help improve your business? Delta Intellicom can satisfy all of your telecommunication needs, whether you need help with your new VoIP system or just want to streamline your existing office phone network. We have served the Maryland, Washington, D.C, Northern Virginia, and Pennsylvania areas for over 20 years and offer an unparalleled customer experience. We have the expertise and products to fulfill all of your phone service and data needs. For more information, contact us online or give us a call at 1-800-946-3358. For more tips, follow us on Facebook, Twitter, and Pinterest.